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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • All references mentioned in the Reference list are cited in the text, and vice versa
  • One author is designated as corresponding author (e-mail address, full postal address, and telephone numbers)
  • Manuscript follows all requirements and follows general structure as outlined in the Auhtor(s) guide
  • All necessary files have been uploaded and figures have captions
  • Manuscript contains at least one keyword and at most 6 keywords
  • Manuscript has been "spellchecked" and "grammar-checked"
  • Permission has been obtained for use of copyrighted material from other sources (including the Web)
  • References are in the APA format
  • All figures have captions placed at the bottom.
  • All tables have captions placed at the top with notes at the bottom.

Author Guidelines

Instructions to Authors

1.1 Types of Paper: The WAIMM Journal considers the following types of contribution for publication:

  • Original Article: Standard research papers of 6,000-8,000 words in length, with tables, illustrations, and references, in which hypotheses are tested and results reported.
  • Review Article: This Journal on considers critical review papers that provide a novel perspective and critical evaluation on topics of interest to its broader readership. Manuscripts simply summarizing the current state of knowledge are not suitable. The format and length of review papers are more flexible than for a full paper and should not exceed 12,000 words including references.
  • Technical Note: Concise summaries/reports of 500-750 words that describe new processes, techniques, or technologies relevant to the scope of the Journal. Technical notes may not be mere marketing material but inform the readers of the Journal.
  • Conference Reports: Reports of 1000-2000 words on major international conferences of particular interest to the Journal’s readers.
  • Book Reviews: Reviews of approximately 500-1000 words on new books, software, and other resources relevant to the scope of the Journal.
  • Letters to the Editor: Letters to clarify or respond to the content of a paper previously published in the Journal or to raise questions about future directions of the Journal.

1.2 Submission Declaration and Verification: By submitting a manuscript to the WAIMM Journal, the authors declare that the work described in the manuscript has not been published previously (except in the form of an abstract, a published lecture or academic thesis, or other non-copyrighted form), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder. To verify originality, the Editorial Board may check your manuscript for similarity using tools such as iThenticate.

1.3 Authorship: The WAIMM Journal follows the International Committee of Medical Journal Editors (ICMJE) guidelines, which stipulate that, to qualify as an author of a manuscript, the individual must have:

  • Made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work;
  • Contributed to the drafting the work or revising it critically for important intellectual content;
  • Provided final approval of the version to be published; and
  • Agreed to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Other important notes on authorship will include the following details.

  • Those who contributed to the work but do not qualify for authorship should be listed in the acknowledgments. More detailed guidance on authorship is given by the International Council of Medical Journal Editors (ICMJE).
  • Any change to the author list should be approved by all authors including any who have been removed from the list. The corresponding author should act as a point of contact between the editor and the other authors and should keep co-authors informed and involve them in major decisions about the publication.
  • For transparency, we encourage authors to submit an author statement file outlining their individual contributions to the paper using the relevant CRediT roles: Conceptualization; Data curation; Formal analysis; Funding acquisition; Investigation; Methodology; Project administration; Resources; Software; Supervision; Validation; Visualization; Roles/Writing - original draft; Writing - review & editing. Authorship statements should list the names of all authors and their CRediT role(s).

1.4 Role of the Funding Source: The Journal requests that all authors identify their funding sources for conducting the research and/or preparation of the article. They must briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the sponsors had no such involvement, then authors should state so.

1.5 Submission: [We need to describe our submission system.]


1.6 Referees: Please submit, with the manuscript a list of at least three qualified, independent, prospective reviewers who could review the quality of the work and make a decision on whether the work described in the manuscript is worthy of publication. Include the full names of these reviewers and why you think they can conduct peer-review of the manuscript (e.g., similar publications, active research on the topic).

1.7 Preparing the Manuscript

1.7.1 Use of Word Processing Software: Manuscripts for publication in the WAIMM Journal should be submitted in Microsoft Word or PDF formats. The text should be in single-column format with numbered lines. Keep the layout of the text as simple as possible as the Journal’s staff will format accepted manuscripts for publication. To avoid unnecessary errors, we strongly suggest authors use the 'spell-check' and 'grammar-check' function of their word processor.

1.8 Article Structure

1.8.1 Subdivision - Numbered Sections: Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ....), 1.2, etc. (the abstract is not included in section numbering). Use this numbering also for internal cross-referencing. Do not just refer to "the text" but rather to "section 1.1". Subsectios must be given a brief heading. Each heading should appear on its own separate line.

1.8.2     General Structure

Title page

  • Title: Concise and informative titles that are descriptive of the objective and scope of the manuscript. Avoid abbreviations and formulae where possible.
  • Author Names and Affiliations: Provide full names of each author. Indicate all affiliations with a lower-case superscript letter immediately after an author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country and, if available, the e-mail address of each author.
  • Corresponding Author: Clearly state the corresponding author for the manuscript.

Highlights: These are mandatory for the journal as they increase the discoverability of your article via search engines. Highlights include 3-5 bullet points of 95 characters (including spaces) each that describe the main results and recommendations of the work. Highlights should be submitted in a separate file with the manuscript.

Abstract: Each manuscript should include a concise (no more than 250 words) and factual abstract. The abstract should briefly state the objectives, main results, and major conclusions of the research. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, avoid citations and abbreviations (unless defined in the abstract) in the abstract.

Graphical Abstract: Authors are encouraged, but not required, to provide a graphical abstract with their manuscripts. The graphical abstract should summarize the contents of the manuscript in a concise, pictorial form designed to capture the attention of a wide readership. Authors should submit graphical abstracts as separate image (JPEG or TIFF) files with a minimum size of 531 × 1328 pixels (h × w) or more. The minimum resolution of the images should be 96 dpi.

Keywords: Immediately after the abstract, authors must provide a maximum of 6 keywords that can be used to search for the article.

Introduction: Provide an adequate background (including statement of the problem), state the objectives of the work, and provide a discussion of the contribution of the work. Provide a brief summary of the literature to establish the novelty but avoid a detailed literature survey.

Material and Methods (Approach): Provide an overall approach for the work or a description of the materials and methods. In the description, provide sufficient details to allow the work to be reproduced by an independent researcher. For portions of this section that are already published, authors present a brief description and cite the published work.

Results: Present the results of the work in a clear and concise manner. Authors may merge this section with the “Discussion” section.

Discussion: This section should present the significance of the results and their connections to existing literature taking care to point out deviations and explanations for those. While this section should discuss connections to existing literature, it should focus on discussing the new results.

Conclusions: This section should present the main conclusions of the study. Ensure that the conclusions are supported by the results and discussion sections.

Appendices: If there is more than one appendix, they should be identified as A, B, etc. Figures, tables, and equations in appendices should be given separate numbering from those of the main manuscript (E.g., Fig. A.1, Table A.1, or Eq. (A.1)).

Acknowledgements: Collate acknowledgements in a separate section at the end of the article before the references. Do not include them on the title page, as a footnote to the title or otherwise. List those individuals who provided help during the research (e.g., language help, writing assistance or proofreading the article, etc.).

Formatting of Funding Sources: Authors should provide a list funding sources with some specificity (e.g., grant or project number). If no external funding was used to support the work, the authors should include a statement to that effect.

References: All references and citations in the WAIMM Journal should follow the American Psychological Association’s reference style.

Math Formulae: Authors must use equation editors for math formulae and equations. Equations should be sequentially numbered and be on separate lines. The text must refer to the equations.

Footnotes: Authors are encouraged to use footnotes sparingly. If used, authors must number footnotes sequentially.

Figures: Authors should insert figures in the initial manuscripts at the point they intend. However, once manuscripts have been accepted, each figure should be submitted as a separate image file with at least 300 dpi resolution. Other considerations include the following:

  • Use uniform lettering and sizing of your figures.
  • Aim to use the following fonts in your illustrations: Arial, Courier, Times New Roman, Symbol, or use fonts that look similar.
  • Number figures sequentially as Fig. 1, Fig 2. Etc.
  • Provide a caption at the bottom for each figure.
  • Size the illustrations close to the desired dimensions of the published version.
  • Ensure that color images are accessible to all, including those with impaired color vision.

Tables: Place tables next to the relevant text in the manuscript. Number tables consecutively (with caption at the top) in accordance with their appearance in the text and place any notes below the table. Avoid tables that span multiple pages.

1.9 Supplementary Material: Suplementary material, such as applications, images, and sound clips, can be published with your article to enhance it. Submitted suplementary items are published exactly as they are received (Excel or PowerPoint files will appear as such online). Submit your material together with the article and supply concise, descriptive caption for each supplementary file. If you wish to make changes to supplementary material during any stage of the  process, provide an updated file. Do not annotate any corrections on a previous version. Please switch off the 'Track Changes' option in Microsoft office files as these will appear in the published version.

Editorial Decisions and Interactions with Authors

2.1 Editorial Decisions: The WAIMM Journal editorial board commits to upholding strict quality standards and criteria, as set forth in the WAIMM Journal ethics and compliance guidelines, for all manuscripts submitted by authors. Manuscripts that meet these criteria will be accepted, while those that do not meet the criteria will be rejected. Editors and reviewers will perform thorough checks and reviews on submitted manuscripts and editorial decisions will be based primarily on the value and validity of the work presented. Editorial decisions on acceptance or rejection will be made by the assigned editors and chief editor, and such decisions will be preceded by a careful consideration of the reviewers’ feedback as well as their own assessment of the manuscript. Editorial decisions will be communicated to the respective author in a formal letter and will be accompanied by the reviewers’ feedback as well as any other stipulations from the office of the WAIMM Journal.

2.2 Interactions with Authors: The assigned editors and chief editor will interact with and encourage authors to submit manuscripts and will set up a reputable panel of expert reviewers. The assigned editors will also be responsible for providing constructive feedback to reviewers when required, as well as to authors. The editors’ interactions with authors may include, inter alia, responding to queries from authors and providing editorial decisions of acceptance or rejection to the authors.


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